• Rush University Medical Center
  • $62,100.00 -118,250.00/year*
  • Chicago, IL
  • Administrative/Clerical
  • Full-Time
  • 3251 S Western Blvd

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Job Title: Administrative Assistant 3 - Admin Finance - 1st Shift, FT



Department:



Shift: 1st



Full/Part: Active Regular FT (72 to 80 hours per pay period)



Specialty:



Job Number: 2019-1005



**Job Description:**



**Administrative Assistant 3 - Admin Finance - 1st Shift, FT**



**Position Highlights:**



+ The administrative assistant works independently on multiple tasks simultaneously maintaining the highest level of confidentiality. The administrative assistant must be able to focus and perform well under pressure with the ability to effectively prioritize and meet deadlines. Provides administrative duties including composition of letters and reports as well as planning, developing and completing assignments with minimal direction. Work directly with and under the general direction of the leadership of the Office of Rush University Medical Group Finance. Duties will include organization of office operations and procedures to create timely and efficient workflow.



**Position Responsibilities:**



+ Oversees the day-to-day administrative office duties and managing the operational activities in Rush University Medical Group Finance.

+ Maintain calendars for multiple leaders in office requiring extensive attention to detail and the ability to make decisions regarding appointment priorities; organizes and schedules meetings; arranges and prepares agendas and provides background information for various complex internal and external meetings and projects as requested or necessary. Assures meeting materials are available for the principals and distributes information as needed.

+ Prepares confidential correspondence on behalf of leaders to committees, departments, leadership and others. Type's manuscripts, letters, proposals, memoranda, prepare reports and other documents.

+ Manages and administers the daily operations, organizes work, sets priorities, meets critical deadlines and follows-up assignments with minimum direction.

+ Answers administrative phone calls; receives and screens visitor's telephone calls, e-mails, and faxes providing information and resolving complaints using good judgment and the interpretation of policies and procedures.

+ Arranges travel (registration, airline, accommodations) and prepares itineraries for any national and international meetings; prepares and tracks reimbursement submissions.

+ Coordinates conference room reservations.

+ Distribution of paperwork to proper offices throughout Rush University Medical Center.

+ Organize office operations and procedures such as information management, filing systems, requisition of supplies, and other clerical services.

+ Establish, maintain and revise record keeping and filing systems; classify and file correspondence, records and other documents.

+ Maintain upkeep of office area such as lights, housekeeping and keys.

+ Sorts departmental mail and independently responds to and/ or forwards to the appropriate recipient for action/ response.

+ Serves as primary contact for monitoring, ordering, stocking office supplies and managing office equipment maintenance and repair issues as well as environmental service problems.

+ Troubleshoots any issues within office and seeks out appropriate people and/ or resources.

+ Performs other related duties as required or assigned.

+ Uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail.

+ Accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment.



**Position Qualifications Include:**



+ High school diploma required.

+ Bachelor's degree preferred.

+ Requires at least 5 years administrative experience in a healthcare setting, preferably for senior level leaders.

+ Ability to coordinate and prioritize multiple tasks, projects and schedules and work independently.

+ Must possess strong project and time management skills.

+ Be proactive and resourceful.

+ Must be customer-focused and interact effectively and efficiently, having excellent written and verbal communication skills with all levels of personnel.

+ They will have the authority to make day-to- day decisions that would enable the office to operate at a high level of efficiency.

+ Excellent computer skills required (testing required). Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/ calendar software.

+ Any appropriate combination of relevant education, experience and/or certifications will be considered.

+ Ability to work independently.

+ Ability to interact effectively and efficiently with all levels.



**Company Highlights:**



+ Ranked among the top academic medical centers in the country, Rush University Medical Center is an outstanding place to enhance your career. Everything we do centers on one goal: improving patient care.

+ Leading academic medical center, acute care hospital w/ 664 licensed beds.

+ Ranked among the top 20 \"Best Places to Work\" by Indeed.

+ In U.S. News & World Report's 2017-2018 Best Hospitals issue, Rush ranked among the top 50 hospitals in 8 of 16 categories.

+ Rush University Medical Center received five stars in a quality rating system by the federal Centers for Medicare and Medicaid Services (CMS). Rush University Medical Center is the only five-star academic medical center in the Chicago area.

+ Rush has been named one of the 100 Top Hospitals in the country by Truven Health Analytics three times.



**Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.**

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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